St. Lucie West Services District Regular Board Meeting February 6, 2024, at 9:00 a.m.

(Please note: These minutes are not verbatim.	A CD recording of the Public Hearings & Regular Board Meeting is available on file.)

Board Members Present

John Doughney - Chairman - in-person Dominick Graci - Vice Chairman - in-person Gregg Ney - Secretary - in-person
Viorel Mocuta - Supervisor - in-person Diane Haseltine- Supervisor - in-person
Staff Present

Bill Hayden, District Manager, St. Lucie West Services District ("SLWSD") - in-person Josh Miller, Utilities Director/Assistant District Manager, SLWSD - in-person
Maddie Maldonado, Director of Office Administration - in-person Gerard Rouse, Assistant Public Works Director, SLWSD - in-person Thomas Bayer, Assistant Utilities Director, SLWSD - in-person Searg Davidian, Stormwater Manager, SLWSD - in-person
Ruth Holmes, District Counsel, Torcivia, Donlon, Goddeau & Ansay, P.A. - in-person Fairborz Zanganehl, District Engineer, Infrastructure Solution Services. - in-person Jason Pierman, Secretary/Treasurer, Special District Services, Inc. ("SOS") - in­ person
Laura Archer, Recording Secretary, SOS - in-person Stephanie Brown, SOS - in-person
Also present was Ms. Renais.

Guests Present (Sign-In Sheet Attached)

Call to Order

Chairman Doughney called the Regular Board Meeting to order at 9:00 a.m.

Pledge of Allegiance

Roll Call

It was noted that all 5 Supervisors were in attendance.

Approval of Minutes
January 8, 2024, Workshop
January 9, 2024, Public Hearings & Regular Board Meeting

The minutes of the January 8, 2024, Workshop and the January 9, 2024, Public Hearings & Regular Board Meeting were presented for consideration.

A MOTION was made by Vice Chairman Graci, seconded by Supervisor Haseltine and unanimously passed approving the minutes of the January 8, 2024, Workshop, as presented, and the minutes of the January 9, 2024, Public Hearings & Regular Board Meeting, as presented.

Public Comment

There was no public comment at this time.

District Attorney
DA 1 - Status Report/Updates

Ms. Holmes went over the report she provided in the meeting materials, which included putting together information requested in a public records request and researching the possible expansion of the District's boundaries.

Donna Rhoden of the City of Port St Lucie arrived at approximately 9:08 a.m.

Ms. Holmes advised, for Chapter 190 districts, expanding the boundaries of the district would require submitting an application/petition to the State which would concur with the County and/or City on the reason for the boundary expansion. A service territory is a little different, wherein you're looking to expand to areas in which there are no providers at this time.

Mr. Pierman advised of term limits not applying to Chapter 190. He also advised that the Board would be required to do a type of "self-evaluation" grading the Board; and by October 1, 2024, the Board would prepare goals and objectives, which should be made available on the District's website, annually.

Chairman Doughney asked Ms. Holmes if her firm could provide the 4 hours of ethics training to which Ms. Holmes indicated she would investigate it.
That concluded Ms. Holmes' report.

District Engineer
DE 1 - Monthly Projects Update

Mr. Zanganeh noted that all the information provided in the meeting materials was correct and there were no changes to the status.

District Manager Action Items

DM 1 - Water Treatment Plant Expansion Utility Rate Scenario Presented by Ryper Water Analytics

Discussion ensued regarding notifying the Reserve COD of the District's intent to sever ties at the end of the current contract term.

A MOTION was made by Vice Chairman Graci, seconded by Secretary Ney directing Attorney Nason to draft correspondence notifying the Reserve COD of the District's decision to sever ties at the end of the current contract term with the District reserving the right to consider any new proposals regarding additional funding options.

Discussion ensued regarding the timing of the correspondence.

Vice Chairman Graci's MOTION was reiterated, seconded by Secretary Ney directing Attorney Nason to draft correspondence for the March meeting notifying the Reserve COD of the District's decision to sever ties at the end of the current contract term with the District reserving the right to consider any new proposals regarding additional funding options. Upon being put to a vote, the MOTION carried unanimously.

DM 2 -	Consider Budget Amendment 2024-04 for the Utility Fund Transfer for the Purchase of a New Vacuum/Jet Truck

Mr. Hayden presented the item and recommended approval.

A MOTION was made by Secretary Ney, seconded by Vice Chairman Graci and passed unanimously approving Budget Amendment 2024-04 for the Utility Fund Transfer for the Purchase of a New Vacuum/Jet Truck, as presented. The Available Project Budget being $95,000; Transfer Amount of $521,353.40; leaving an Available Balance of $616,353.40.

DM 3 - Consider the Purchase of a New Vacuum/Jet Truck

Mr. Hayden presented the item and recommended approval.

A MOTION was made by Vice Chairman Graci, seconded by Supervisor Haseltine and passed unanimously approving the purchase of a new Vactor 21OOi Vacuum/Jet Truck from Environmental  Products  Group for the not to exceed  amount  of
$521,535.40, as presented.

DM 4 - Consider the Purchase of a Crane Truck

Mr. Hayden presented the item and recommended approval.

A MOTION was made by Vice Chairman Graci, seconded by Supervisor Haseltine and passed unanimously approving the purchase of a 2024 Ford F350 SD 4WD Crane Truck from Mullinax Ford of Vero Beach for the not to exceed amount of

$83,586, as presented. The Available Project Budget being $95,000; This Project
 Costs being $83,586; leaving an Available Balance of $11,414.	

OM 5 - Consider Request to Advertise for a Public Hearing to Consider Amendments to Chapter A-1 of the St. Lucie West Services District General and Procedural Rules
Mr. Hayden presented the item and recommended approval. He reminded the Board that this was a request to advertise, nothing else.
A brief discussion ensued regarding publication requirements	and raising the threshold amount even higher than the proposed $5,000.

A MOTION was then made by Vice Chairman Graci, seconded by Supervisor Haseltine and passed unanimously approving the advertisement for a Public Hearing to Consider Amendments to Chapter A-1 of the St. Lucie West Services District General and Procedural Rules to be held on April 2, 2024.

After further discussion, it was the consensus of the Board to raise the threshold from the original $2,500 to $10,000, which will be presented at the Public Hearing on April 2, 2024.
OM 6 - Request for Waiver According to the Rules Set Forth in Chapter
A-1
Mr. Hayden presented the item and noted that a revised abstract had been prepared with the new threshold amount of $10,000.

A MOTION was made by Vice Chairman Graci, seconded by Supervisor Haseltine and passed unanimously approving to waive the minimum competitive bid requirements within Chapter A-1 of $2,500 and to allow the practicing of a minimum of $10,000 until a Public Hearing vote has occurred, which is schedule for April 2, 2024.

OM 7 - Other Items

Mr. Miller presented information regarding proposed improvements of the intersection of Peacock and St. Lucie West Boulevards, proposed by the City of Port St. Lucie and as estimated by CAPTEC Engineering, Inc.
Discussion ensued and Mr. Miller advised that he could get better pricing for probably less than half the cost outlined in the information provided by the City.
Discussion further ensued regarding other intersections that might also be considered for improvement by the City.

Mr. Miller advised that they would like to award the work in August 2024.

More information regarding this matter will be provided at future meetings.

Consent Agenda

CA 1 - Monthly Report on Public Works Department CA 2 - Monthly Report on Utilities Operations
CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Financial Statements for December, 2023
CA 6 - Consider Approval to Transfer Funds for the R&R and WCF Account Requisitions
CA 7 - Surplus Items

A MOTION was made by Secretary Ney, seconded by Vice Chairman Graci approving Consent Agenda items CA 1 through CA 7, as presented. Upon being put to a vote, the MOTION carried unanimously.

Supervisor Requests
There was a brief discussion regarding surplus items.

Adjournment

There being no further items to be addressed, the Regular Board Meeting was adjourned at 9:54 a.m. by Chairman Doughney. There were no objections.

Chair

Date Approved

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