St. Lucie West Services District
Workshop Meeting
February 2, 2026, at 9:00 a.m.

(Please note: These minutes are not verbatim.	A CD recording of the Workshop Meeting is available on file.)
Board Members Present

Dominick Graci	Chairman - in-person Gregg Ney - Vice Chairman - in-person Jack Doughney - Secretary - in-person Diane Haseltine - Supervisor	in-person Kevin Dolan - Supervisor - in-person

Staff Present

Josh Miller, District Manager, St. Lucie West Services District ("SLWSD") - in-person Gerard Rouse, Public Works D1rector/Ass1stant District Manager, SLWSD - in-person TJ Bayer, Assistant Ut1llt1es Director - in-person
Andy BomJard1m - Public Information Officer, SLWSD - in-person
Maddie Maldonado - Director of Office Adm1rnstrat1on, SLWSD - in-person Laura Archer, Recording Secretary, SOS	via phone
Stephanie Brown, SOS - in-person

Also present were Donna Rhoden of the City of Port St. Lucie; Chuck Henry of The Reserve COD; and District residents Marianne Doughney and Deane P1ekara.

Guests Present (Sign-In Sheet Attached)

Call to Order

The Workshop Meeting was called to order at 9:00 a.m.

Pledge of Allegiance
Roll Call

It was noted that all 5 Supervisors were present.

Approval of Minutes
January 5, 2026, Workshop
January 6, 2026, Regular Board Meeting

There were no comments on either set of minutes.

Public Comment

Mr. P1ekara noted his concerns with termination terms of The Reserve COD contract. Chairman Graci noted that this would be discussed during Agenda Item OM 2 later 1n the meeting.
District Attorney
DA 1 - Status Report/Updates

Mr. Miller presented the report and noted that Nason Yeager was also working on the school bus turnaround along Bethany Drive, indicating that an lnterlocal Agreement was being drafted for its usage.

A brief d1scuss1on ensued.

District Engineer
DE 1 - Status Report/Updates

Mr. Miller presented the report 1nd1cating staff was pleased with the presentations made by District Engineer Neako V1llam1I. Mr. Miller added that Mr. V1llam1I might have a change order for add1t1onal construction costs regarding the weir wall.

A brief d1scuss1on ensued.

District Manager Actions Items
DM 1 - Reserve CDD Incorporation Status Update

Mr. Miller went over the monthly 1ncorporat1on status schedule. Mr. Henry advised that the interconnect under 1-95 was in the final design phase and would then go on to permitting with FOOT, which 1s expected to be completed by the end of April. At that time, the RFP will be issued, and we expect bids back by mid-June.
Mr. Henry also gave an update on the property replatting to subd1v1de noting that the sale of the plat land would give the Reserve COD approximately $3 M1ll1on by August.
Chairman Graci opined that the schedule would not be met. Mr. Miller agreed that there may be a delay with FOOT for d1rect1onal bore and suggested owner-direct purchasing for materials. He furthered that once the lines were under 1-95, the District could then move forward with the incorporation.
D1scuss1on ensued.

DM 2 - Agreement for Construction Services for the Refurbishment of 16 Reserve CDD Lift Stations

Mr. Miller presented the agreement noting that SLWSD submitted a summarized 1nspect1on report to the Resreve COD along with estimated costs 1f SLWSD were to

rehabilitate the 16 lift stations. The Reserve COD Legal Counsel suggested advert1s1ng these projects to the public.
SLWSD submitted a proposal in accordance with the publicly advertised RFP and was selected as the firm to be awarded the work. If approved, Mr. Miller advised that the project would be completed within 16 months from the contract date executed.

A lengthy dIscuss1on ensued regarding budgeted funding and the cancellation terms.

Vice Chairman Ney suggested billing lift station by lift station or starting with the least expensive ones to rehab. Mr. Henry agreed that was the approach.
Mr. Miller also pointed out the payment schedule provided as Exh1b1t B to the Agreement.
It was also noted that all these lift stations were operable, but they were being brought up to the District's standards for incorporation.
There was a Board consensus that the Cancellat1on/Term1nat1on language needed to be revised removing the word "convenience" before being considered for approval.

Lengthy d1scussIons ensued regarding add1t1onal staff, that current services would not be hindered, the selling of the plant land rather than using It in a "trade-off," terminology within the Insurance subparagraph and the Interpretation of Agreement; Amb1gu1t1es bemg... "interpreted and construed by the Reserve, whose decIs1on shall be final and binding upon all parties."
Mr. Miller acknowledged the Board's requests and advised he would have the revised agreement for tomorrow's meeting.
Mr. Henry then excused himself from the meeting at approximately 9:45 a.m. The Board thanked him for attending today's Workshop and giving an update.

DM 3 - Other Items

Mr. Miller advised that the new injection well had been completed and was In the testing phase, which has had obstacles that would again extend the completion date.

Mr. Miller indicated that he was working on the Salary Survey since It had been 5 years since the last one. He noted that this was being done specIf1cally for employee retention matters.
Mr. Miller indicated that the cost for the bus turnaround on Bethany Drive was estimated to cost approximately $35,000 to $40,000 and the School Board has agreed to split the cost with the District.
Mr. Miller then gave a slide show on the District's Cost Savings Sharing Program noting that its goal was to encourage staff to consciously reduce District expenses.

Mr. Miller went on to highlight the advantages and disadvantages of a D1v1s1onal Cost Savings Sharing Program. He then presented DIvIs1onal cost savings for the fiscal year ending September 30, 2025, which averaged Just under 20% for each D1vIsIon. He closed the presentation with the Employee D1stribut1on Schedule.

The Board congratulated Mr. Miller on the Cost Savings Sharing Program and the savings procured.
That concluded Mr. Miller's updates.

Consent Agenda

CA 1 - Monthly Report on Public Works

CA 2 - Monthly Report on Utilities Operations

CA 3 - Monthly Report on Capital Improvement Projects CA 4 - Monthly Report on Billing and Customer Service CA 5 - Public Information Officer Monthly Report
CA 6 - Financial Statements for December 2025

CA 7 - Transfer of Funds for the R&R & UC Accounts

Mr. Miller presented Consent Agenda Items CA 1 through CA 7 and asked 1f there were any questions.

There were no questions or comments regarding the Consent Agenda items.

Supervisor Requests

Secretary Doughney commended Mr. Miller for the IncentIve program.

Vice Chairman Ney noted that the 5-year plan was good and Is eager to see 1f implemented.

Chairman Graci noted that the Presidents' Council meetings had been revived and that the most recent meeting only had 6 attendees and asked we could get more people to get involved.

That concluded Supervisor Requests.
Adjournment

There being no further items to be addressed, the Workshop Meeting was adjourned at 10:11 a.m. There were no obJect1ons.

Workshop Meeting Minutes Signature Page

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/ �airman/Vice Ch irman

Date Approved